The Staff of J Env & Disaster will assist state and local municipalities with any facet of Disaster Management including: Disaster Plan Writing and preparation, Initial Damage Assessment through the Recovery Process to Final Closeout and Financial Audits/Reviews.
I. Disaster Plan Writing, Reviews and Training
All providers of services to the public who are eligible under 44 CFR for Public Disaster Assistance (FEMA Aid) should be prepared for a disaster through carefully written plans well before the event takes place. A carefully written plan is reviewed at least annually, training completed for new employees with refreshers for experienced employees, response organizations drilled, and all facets working as a team. (Sample Debris Management Plan)
II. Damage Assessment and NOI preparation
Following a disaster the need for accurate and quick damage assessment is vital in order to send correct information for the Notice of Interest. Assessment will be completed by Categories A – G, and analyzed by FEMA individual site procedures.
III. PW Preparation
FEMA Inspection teams will accompany the grantee’s representative for completion of PWs (Project Worksheets). These have been explained to grantees as a quick estimate of damage to begin providing disaster monetary assistance and don’t get hung up on the estimate. This is not a whole truth. It is necessary to complete PWs as accurately and as completely as allowable. Grossly erroneous estimates, generally low, abound following a disaster. The signature of a grantee concurring with the scope of work that was estimated can cause significant problems when actual work needs to begin on the project on the way to recovery. As the grantee’s consultant we will complete PW analysis on a site by site basis as the inspectors complete theirs and arrive at our own conclusions. Whenever possible, our representative(s) will complete estimates for project completion prior to the actual inspection.
IV. Project Management through Recovery
Project management includes the orderly completion of a project from start to finish for the recovery process. Services include: Procurement for projects under FEMA and State guidelines, bid performance reviews and bid tabulation, contractor oversight and documentation management, regular project evaluations and submissions of request for reimbursement.
V. Final Closeouts
Closeout services are designed to satisfy the documentation requirements of FEMA auditors for final close-out procedures.
Provide Technical Assistance at time of official inspection.
After a major disaster and following humanitarian efforts a local government’s next important step is reestablishing services. These services will require roads and rights-of-way clear of debris. Under FEMA Category A (Debris Related) clearance, removal and disposal of disaster generated debris from public property, public rights-of-way and in some cases private property are eligible for reimbursement.
Selecting a qualified Debris Removal Contractor is imperative, but is only half of the equation. Johnson Environmental & Disaster Consulting Services is the other part of the equation. FEMA highly recommends that Local Government’s monitor all Debris Removal/Disposal contracts. J Env & Disaster is an extension of local government’s regular duty personnel in evaluating contractor work progress, debris eligibility evaluations and the agent for determining proper volume for contractor invoicing.
Debris Monitoring Services include:
I. Temporary Staging/Disposal Site selection assistance.
II. Field Supervisors and Project Managers work closely with the Debris Contractor and Local Government’s Representative to establish Debris Clearing and Removal priorities and project efficiency.
III. Field Monitors confirm debris eligibility and initiate all volume / weight tickets.
IV. Staging / Disposal Site monitors: measure debris trucks, evaluate volume and complete volume/weight tickets from which the contractor is paid and the applicant is reimbursed.
V. Data Management personnel, prepare daily monitoring records, entering all loads into a master database and maintaining these records.
VI. Preparing recommendations and evaluations of contractors work product at site locations.
VII. Preparing reports with total volumes to compare contractor invoicing.
VIII. Evaluate Contractor Invoicing and prepare reports for payment recommendation.